, Mudgee Catholic Church :: Collection Notice

Collection Notice

Parish Privacy & Collection Notice

Who is collecting this information

The Catholic Parish named on this form/document/webpage collects the personal information requested.

Within the Catholic Diocese of Bathurst, some parishes operate in clusters with shared clergy, parish offices, or administrative support. Where this occurs, personal information may be handled by authorised personnel assisting multiple parishes, but it is collected for and on behalf of the parish named on this form and used only for that parish’s pastoral and administrative purposes.

Why we collect personal information

The parish collects personal information to:

  • administer parish and sacramental programmes
  • communicate with parishioners and families
    • support pastoral care
  • meet parish administrative and Church record-keeping requirements

Only information reasonably necessary for these purposes is requested.

How information is collected

Information is collected directly from individuals, or from parents or legal guardians in the case of children, through:

  • online forms
  • paper forms
  • email, phone, or in-person conversations

Use and disclosure

Personal information is used only for the purposes for which it was collected, or for closely related parish purposes.

Information may be shared:

  • with authorised parish clergy, staff, or volunteers involved in the relevant activity with the Diocese of Bathurst where appropriate
  • where required or authorised by law

Information is not disclosed more widely without consent.

Sensitive and pastoral information

Some information provided in sacramental or pastoral contexts may be sensitive. Such information is handled respectfully and accessed only where necessary. Pastoral matters are addressed privately with the parish priest where appropriate.

Storage, security, and retention

The parish takes reasonable steps to protect personal information from misuse, loss, or unauthorised access.

Temporary digital information collected for administrative or sacramental preparation purposes is retained only for as long as necessary and then securely deleted. Permanent sacramental records are maintained in accordance with Church requirements.

Personal information is stored securely using electronic and physical systems. Some systems used by the parish are cloud-based and may involve storage and processing outside Australia.

Where this occurs, reasonable steps are taken to ensure that overseas or handling is subject to appropriate privacy and security protects consistent with Australian privacy requirements.

Some information may be stored or processed using systems provided or approved by the Diocese.

Consent and publication

Where personal information (such as names or images) is published in parish communications, this is done only with permission and with particular care when children are involved.

Access and correction

You may request access to, or correction of, your personal information by contacting the parish office.

Privacy concerns

Privacy concerns may be raised with the parish office. The parish operates in accordance with the Catholic Diocese of Bathurst Diocese Privacy Policy and applicable Australian privacy law.

Parish contact:
The Parish Privacy Administrator
57 Market St
PO Box 14
Mudgee NSW 2850
Phone: 02 6372 2122
Email: (remove XX) privacy.mudgee XX @cdob XX .org.au

This Parish Privacy and Collection Notice was last revised on 3rd February, 2026